PRIVACY POLICY
General
1.1
Best Version 1 LLC, headquartered at Miami, Florida, USA
("we", "us" and "our") takes the privacy rights
of users of the BESTVERSION1.COM platform, applications, and website
("Site") seriously. We are the data controller and we will process
your personal data in accordance with relevant data protection regulations and
laws.
1.2
This privacy policy explains how we process personal data
when you use the BESTVERSION1.COM platform as a registered user, visit our
website, or use our applications. Please read the following carefully to
understand our views and practices regarding your personal data and how we will
treat it.
1.3
If you are one of our suppliers or a non-registered user,
please see sections 5 and 7 of this policy which provide specific details
regarding how we process your personal data.
Your Data
2.1
For the purposes of this privacy policy, "Your
Data" means any information about you from which you are personally
identifiable, including without limitation your name, address, role, email
address, and mobile telephone number (and where applicable, your login name and
password) and other information from which you can be identified (such as
practices or sessions you create, video footage, or photographs) which you (or
a third party) may disclose to us via our Site or applications at any time.
How We Collect Your Data
3.1
We may collect and process Your Data in the following
circumstances:
3.1.1
whenever you visit BESTVERSION1.COM. We may collect details
of your visits including, but not limited to, traffic data, location data, and
other communication data and the resources you access;
3.1.2
when you register to use BESTVERSION1.COM;
3.1.3
whenever you or a third party provide Your Data on an online
form on BESTVERSION1.COM (for example, when you create practices, sessions,
link video, images, and other material via mobile applications, when you enter
competitions or free prize draws, etc.);
3.1.4
whenever you provide Your Data to us when reporting a
problem with BESTVERSION1.COM, making a complaint, making an enquiry or
contacting us for any other reason;
3.1.5
whenever you complete one of our voluntary surveys that we
use for research purposes; and
3.1.6
whenever you disclose Your Data to us, or we collect Your
Data from you, in any other way, through BESTVERSION1.COM or otherwise.
3.2
We may also collect data in the following ways:
3.2.1
IP Address - We may collect information about your device,
including your Internet Protocol address, for reasons of fraud protection. We
may also collect information about your device’s operating system and browser
type, for system administration and to report aggregate information to our
advertisers. This is statistical data about our users' browsing actions and
patterns and does not identify any individual.
3.2.2
Cookies - Our Site uses cookies to distinguish you from
other users of our Site. This helps us to provide you with a good experience
when you browse our Site and also allows us to improve our Site.
How We Use Your Information
4.1
We use Your Data for our own legitimate interests, in order
to:
4.1.1
monitor, develop and improve BESTVERSION1.COM and your
experience and ensure that content of BESTVERSION1.COM is presented in the most
effective manner for you and for your computer or device;
4.1.2
process your registration to use BESTVERSION1.COM and
provide you with a username and password;
4.1.3
provide you with information, products, or services that you
request from us;
4.1.4
ensure the security of your account;
4.1.5
allow you to participate in interactive features of our
service, should you choose to do so;
4.1.6
notify you about changes to our service;
4.1.7
process and deal with any complaints or enquiries made by
you;
4.1.8
investigate any suspected breach of the terms of service by
or otherwise relating to you; and
4.1.9
contact you for marketing purposes.
Non-Registered User Data
5.1
Where you do not have an account with us and your personal
data is uploaded to a team or club by a third party, we will not share your
personal data. We do not share or syndicate personal data relating to children
under the age of 14. You have the right to object to us using Your Data in this
way at any time by contacting us using the details in section 18 of this policy
in addition to your other rights set out in section 15.
Retention of Your Data
6.1
Where you are a registered user of the Site, subject to
exercising your rights detailed in section 15 of this policy, we retain Your
Data for as long as you remain an active user of your account. Where there has
not been any activity on your account for three years we will contact you to
check you still wish to retain your account with us. Where you decide to cancel
your account or we do not hear further from you, your account will be
de-activated and Your Data will be deleted. Where you have subscribed to
receive marketing correspondence from us, we will keep your personal data for
marketing purposes whilst your account remains active and for the period of
time referred to above. This is subject to exercising your right to unsubscribe
from receiving such correspondence at any time.
6.2
Where you are a non-registered user or a registered user
whose personal data has been uploaded to a team or club, we will store Your
Data on our software for the benefit of your club for as long as your club
requires (we do not use this information for our own purposes). For details on
how long Your Data is retained by your club, please contact your club directly.
Supplier Data
7.1
We will collect details such as a contact name, email
address, telephone number, and bank details in order to contact you about goods
and/or services we have ordered from you, to place further orders and to pay
you for the goods or services supplied. We may share your data with our
employees to manage our relationship with you and we will keep the personal
data for as long as we require your goods and services and for a period of 6
years further to being provided with the goods/services. You may exercise any
of the rights referred to in section 15 of this policy in relation to your
personal data.
If You Fail to Provide Personal Data
8.1
Where we need to collect personal data by law or under the
terms of a contract we have with you and you fail to provide the data when
requested, we may not be able to perform the contract we have or are trying to
enter into with you (for example, to provide you with our goods or services).
In this case, we may have to cancel a product or service you have with us but
we will notify you if this is the case at the time.
Marketing
9.1
In addition to the uses described in sections 2 to 7 above,
we may also use Your Data for our legitimate interests including for marketing,
market research, and related purposes, such as:
9.2
providing you with information about our products and
services, or related products and services via email/post/telephone/text which
may be of interest to you;
9.3
asking you to participate in market research, for example,
surveys about topical issues, our services, and products. We will always try to
tell you before you participate in a survey how any information you provide in
the survey will be used.
9.4
Where we have your consent, we may use your data to market
the services and products of sports-focused brands and ask you to participate
in related market research via email/post/telephone/text which may be of
interest to you.
9.5
We will always inform you before collecting Your Data if we
intend to use Your Data for marketing, market research, and related purposes.
Where we intend to use Your Data for the marketing of services and products of
third-party organizations and/or disclose Your Data to any third party for such
purposes, we will obtain your prior consent.
9.6
Your right to opt-out - You have a right to opt-out of
receiving any marketing information (from ourselves and/or a third party) at
any time. To opt-out of receiving such information you can:
9.6.1
amend your preferences accordingly in your online account;
or
9.6.2
use the facility contained in any marketing communication
you receive; or
9.6.3
email us at [email protected]
9.6.4
where you have subscribed to receive marketing
correspondence from us, we will keep personal data for the period set out in
section 6.1 of this policy.
Disclosure of Your Data to Third Parties
10.1
In addition to the third parties mentioned above, we may
disclose Your Data to third parties for our legitimate interests as follows:
10.1.1
to our employees and agents to administer your online
account;
10.1.2
to payment providers to process online payments for our
goods and/or services;
10.1.3
IT software providers that host our website, store data, and
provide other software services on our behalf;
10.1.4
to reputable third parties in order to gather general
statistical information about the Website user base, sales patterns, traffic
volumes, and related matters but these details will not include information
personally identifying you;
10.1.5
HM Revenue and Customs, regulators, and other authorities
who require reports of processing activities in certain circumstances;
10.1.6
marketing organizations to assist with the distribution of
our marketing correspondence;
10.1.7
Third parties who we may choose to sell, transfer or merge
parts of our business or assets. Alternatively, we may seek to acquire other
businesses, then the new owners may use your personal data in the same way as
set out in this privacy policy;
10.1.8
to the police, regulatory bodies, or legal advisers in
connection with any alleged criminal offense or suspected breach of the Terms
of Service or where we are under a duty to disclose or share Your Data in order
to comply with any legal obligation;
10.1.9
social media organizations for their own promotion and
marketing purposes (this relates to practices and sessions only and such data
will only be shared with your prior consent);
10.1.10
to software suppliers when you use the comments section with
our applications. The software analyses user-generated content to identify any
anomalies which may indicate behavior that poses a threat to children. Where
such a threat is identified further to analysis of the individual’s behavior,
we may take action we consider appropriate including but not limited to
removing you as a registered user and/or the notification of law enforcement
organisations.
Cross Border Data Transfers
11.1
We will ensure that any transfer of your personal data to a
location outside the USA is protected by adequate safeguards, such as Standard
Contractual Clauses or similar legal mechanisms.
Data Security
12.1
Where we have given you (or where you have chosen) a
password which enables you to access certain parts of BESTVERSION1.COM, you are
responsible for keeping this password confidential. We ask you not to share a
password with anyone.
12.2
Unfortunately, the transmission of information via the
internet and mobile networks is not completely secure. Although we will do our
best to protect Your Data, we cannot guarantee the security of Your Data
transmitted to BESTVERSION1.COM. Any transmission is at your own risk. Once we
have received Your Data, we will use strict procedures and security features to
try to prevent unauthorized access.
12.3
Information you provide to us is stored on our secure
servers. We have implemented appropriate physical, technical, and
organizational measures designed to secure your information against accidental
loss and unauthorized access, use, alteration, or disclosure. In addition, we
limit access to personal data to those employees, agents, contractors, and
other third parties that have a legitimate business need for such access.
Links to Other Websites
13.1
BESTVERSION1.COM may, from time to time, contain links to
and from the websites of third parties. If you follow a link to any of these
websites, please note that these websites have their own privacy policies and
that we do not accept any responsibility or liability for these. When you leave
our Site, we encourage you to read the privacy notice/policy of every website
you visit.
Legal Basis for Processing Your Personal Data
14.1
We will only use your personal data where the law allows us
to. Most commonly, we will use your personal data in the following
circumstances:
14.1.1
for the performance of a contract we enter into with you;
14.1.2
where necessary for compliance with a legal or regulatory
obligation we are subject to; and
14.1.3
for our legitimate interests (as described within this
policy) where your interests and fundamental rights do not override these
interests.
Access to, Updating, Deleting, and Restricting Use of Your
Data
15.1
It is important that the personal data we hold about you is
accurate and current. Please keep us informed if the personal data we hold
about you changes. Where you are a registered user of BESTVERSION1.COM you may
update your data contained in your online account at any time.
15.2
Data protection legislation gives you the right to object to
the processing of your personal data in certain circumstances or withdraw your
consent to the processing of your personal data where this has been provided.
You also have the right to access information held about you and for this to be
provided in an intelligible form. If you would like a copy of some or all of
your personal data, please send an email to [email protected]. In certain
circumstances, we reserve the right to charge a reasonable fee to comply with
your request.
15.3
You can also ask us to undertake the following:
15.3.1
update or amend Your Data if you feel this is inaccurate;
15.3.2
remove Your Data from Our database entirely;
15.3.3
send you copies of Your Data in a commonly used format and
transfer Your Data to another entity where you have supplied this to us, and we
process this electronically with your consent or where necessary for the
performance of a contract;
15.3.4
restrict the use of Your Data.
15.4
We may request specific information from you to help us
confirm your identity and your right to access/provide you with the personal
data we hold about you or make your requested changes. Data protection
legislation may allow or require us to refuse to provide you with access to
some or all of Your Data/comply with requests made in accordance with your
rights referred to above. If we cannot provide you with access to Your Data, or
deal with any other request we receive, we will inform you of the reasons why,
subject to any legal or regulatory restrictions.
15.5
Please send any requests relating to the above to our Data
Protection Lead at [email protected] specifying your name and the action
you would like us to undertake. Where you are a registered user please also
supply the email address you used to register with us and your username. Note
that in relation to requests to access Your Data, we reserve the right in
certain circumstances to charge a reasonable fee to carry out your request.
Right to Withdraw Consent
16.1
Where you have provided your consent to the collection,
processing, and transfer of your personal data, you may withdraw that consent
at any time. This will not affect the lawfulness of data processing based on
consent before it is withdrawn. To withdraw your consent please contact us at
[email protected]
Changes to Our Privacy Policy
17.1
Any changes we may make to this privacy policy in the future
will be posted on this page. We encourage you to check this privacy policy from
time to time for any updates or changes to the privacy policy. If we would like
to use your previously collected personal data for different purposes than
those we notified you about at the time of collection, we will provide you with
notice and, where required by law, seek your consent before using your personal
data for a new or unrelated purpose. We may process your personal data without
your knowledge or consent where required by applicable law or regulation.
Contact Us
18.1
If you have any questions, comments, or requests regarding
this policy or how we use Your Data please contact our Data Protection Lead at
[email protected]. This is in addition to your right to contact relevant
authorities if you are unsatisfied with our response to any issues you raise.